Payments
Payment overview, shared costs, recording payments, refunds, payment details, and reminders.
Payments overview
Payments (/events/{id}/payments) shows:
| Stat | Meaning |
|---|---|
| Total cost | Sum of all payment items |
| Allocated | Amount split across guests |
| Paid | Total recorded as received |
| Outstanding | Still owed across all guests |
Sections: Activity costs · Shared costs · Guest balances
Toolbar: Recalculate payments · Send payment reminders (bulk) · Add shared cost
Payment details for guests
Scroll to Payment details for guests (or use #payment-details).
Enter how guests should pay you — bank transfer, PayID, cash on the day, etc. This appears on every guest's hub under How to pay.
Complete this before sending invites if you expect payments during the event.
Activity costs
Auto-generated from activities with costs. Badge: From activity.
Click a row to open the payment item and see per-guest splits.
Add shared cost
- Add shared cost
- Enter Title, Amount, optional Description
- Choose allocation method (see Payments explained)
- Preview splits before saving
Edit shared costs from the payment item page. Activity-linked items are edited via the activity's cost settings.
Payment item detail
Per guest you can:
| Action | When to use |
|---|---|
| Record payment | Guest paid part of their share |
| Mark paid in full | Fully settled |
| Refund amount | Guest overpaid; record money returned |
| Clear payments | Reset to unpaid |
| Override allocation | Manual adjustment to their share |
Payment history shows each recorded payment with date and optional note.
Guest balances
Summary list sorted alphabetically with owed / paid / outstanding per guest. Send payment reminder per guest with outstanding balance.
Recalculate
Click Recalculate payments after RSVP changes. Existing paid amounts are kept; shares update.
Needs review banner
If RSVP changes left allocations inconsistent, a banner shows how many need review. Open affected payment items and adjust or recalculate.
Payment reminders
- Bulk — from Payments page when outstanding > 0
- Per guest — from guest balance row or guest profile
- Bulk from guest list — select guests with outstanding amounts
Important
Buxmate does not process card payments. You collect money offline and record it here for transparency.